How to set up an email signature in Outlook
Go to Outlook settings and create a signature with your name and contact details. Outlook will automatically add it to every email you send. You can include text, your phone number, your title, and even a company logo or image.
An email signature is a block of text and images that automatically appears at the bottom of every email you send. It saves you time typing contact details and makes you look professional. Outlook lets you create multiple signatures. One for regular emails, one for replies, one for your team. You can include text, images, and links.
- ✓Have your signature text ready — include your name, title, email, phone number, and any company information
- ✓If your company requires a logo in your signature, have the logo file saved on your computer
- ✓Make sure you have access to your Outlook email account settings
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Skip, I just want a technicianCommon mistakes to avoid
- Creating a very long signature with lots of images. Keep it professional and short so emails don't look cluttered
- Using a huge logo image. Resize it in the signature editor so it looks balanced with your text
- Setting up a signature but forgetting to set it as the default. It won't appear unless you select it in the settings
Signs you need professional help
- If your company has a specific signature format you need to follow, you need help resizing or positioning a logo in your signature, or your signature isn't appearing even though you've set it as default, get in touch and we'll help you out.
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